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  • Backing Up Your Data

    Posted by Sheila Dixon, April 3, 2017

    Backing Up Your Data

    Data is everywhere. From emails and client records to analyses and operations files, it is a critical part of any business operation. It is also increasingly being regarded as a significant company asset. The Causes of Data Loss According to recent surveys, one in five small and mid-size businesses have lost data in the last year. Worse yet, one in ten will never recover that lost data. When you picture data loss, you may imagine a natural disaster, a terrible accident, or a cyber-attack. But the truth is that many data losses are caused by far less nefarious - and unfortunately more common - causes. The most prevalent causes of data loss are: ·         hardware malfunctions ·         human error ·         software corruption ·         computer viruses ·         natural disasters Dealing with Data Loss Imagine losing access to email records, accounting documents, and customer financial information. You may not only lose productivity, but you might also lose your credibility within the marketplace. To avoid a loss, companies must protect any data that is important to them. If your business maintains records for clients, it is even more vital that you have a good backup strategy in place. While large corporations may have an internal IT department that ensures regular, comprehensive backups are performed, small and mid-size businesses often do not. It is critical to have a backup and recovery plan in place, but with so many choices out there, it can be difficult to know where to start. What Kind of Backup Solution is Right for Me? When considering what sort of backup plan your company needs, you should ask yourself the basics: Why, What, When, and How. Why should I back up? The answer to this question should be obvious. If you want to stay in business and operate efficiently, you need to back up your data on a regular basis. Recovering data quickly and completely can be the difference between keeping your business open and shutting down. What should I back up? Any data that is essential to keeping your business up and running should be backed up on a regular basis. When considering what sort of data you should back up, think about: ·         Line of Business (LOB) Data ·         Emails ·         Client Records ·         Financial and Accounting Data ·         Customer Relationship Management (CRM) Data ·         Electronic Medical Records ·         Files and Folders When should I back up? Any time your data changes, you should be backing it up. Depending on your business, it may be daily, hourly, or even more often. Because of this, a plan that backs up continuously or nearly-continuously is the safest bet if you have the budget. How should I back up? The response to that question depends on how much data you have, your equipment, and your budget. Thought should also be given to what types of data loss you need to guard against, and how quickly you need to recover your data. On-site Versus Off-site Data Backups There are many ways to back up your data, and they include both on-site (i.e., local) and off-site options. On-site plans involve backing data up to local storage devices, such as hard drives, tapes, or optical media. An advantage of the on-site method is that you can maintain local control of data backups and immediately access your data without having internet access. However, depending on the type of backup you choose, on-site plans require administrative support and equipment investment. Off-site backup involves backing up data to a remote server or to the cloud. It has its advantages over on-site backup, the biggest of which is that if your data is compromised in any way, a copy can remain safe and secureoff-premises. Another bonus is that off-site cloud backup is accessible from anywhere, meaning geographically-dispersed employees can access it from remote locations. Of course, a hybrid solution that combines both on-site and off-site backup and recovery is the most comprehensive option. Are You Ready to Prevent Data Loss? Reveille Systems can work with you to design a robust backup plan that fits your needs and budget. If you want to know more about Reveille Systems’ Data Backup and Recovery offerings - or what we can do for your business - give us a call at 540-373-9595 today!... 

  • Is Your Business in The Cloud?

    Posted by Sheila Dixon, February 6, 2017

    Is Your Business in The Cloud?

    Is Your Business in the 'Cloud'? “Cloud computing”— have you noticed everyone is talking about it these days? More than just a catchy buzzword, cloud computing is a way that your business can meet the increasing IT demands of mobile technology and a remote workforce while simultaneously reducing business operating costs. What is Cloud Computing? For many companies, maintaining a dedicated proprietary private network can be impractical. With cloud computing, computing services are hosted elsewhere, accessed over the Internet in data centers located throughout the world.   Those data centers maintain the infrastructure and services that your business needs to operate, including servers, storage devices, development platforms, data, programs, or software. With cloud computing, these are stored, managed, and processed in a virtual environment, rather than on a local server or computer hard drive. Individuals access these services over the Internet, at any time and from anywhere. Authentication procedures ensure that the devices and the people using them are safe and permitted to connect to the cloud. In addition, data can be encrypted as it enters, leaves, and exists in the cloud to keep it secure. How Can You Benefit from Operating in the Cloud? Cloud computing can save your business time and money by increasing productivity and collaboration, promoting the exchange of ideas among employees, and reducing IT infrastructure investments. ·   Availability– Access applications and systems from anywhere When you move your business-critical applications and systems to a cloud environment, you receive increased availability and uptime. Employees get access to data and applications from any location at any time—and they can take advantage of the convenience of mobile computing and BYOT. Information sharing is easy via cloud-based email, web-based phone systems, applications hosting, collaboration software, and data storage.  ·   Scalability – As your business grows, your technology will scale on-demand Cloud computing takes place in a virtual environment, so keeping pace with your IT demands as they change or grow is easy. You can increase or decrease your capacity needs as your IT requirements change, meaning money isn’t being wasted on unnecessary resources.  ·   Reliability – Redundant power and cooling offer a stable environment The data centers utilized for cloud computing are protected by generators and technologically-advanced cooling equipment. Even if the power goes out, the data centers will keep your data accessible and safe.       Improved Security and Disaster Recovery – Less risk, faster recovery The peace of mind that comes with knowing you can get your business back up and running quickly after a security breach or disaster is priceless. Cloud computing offers the benefits of storing data virtually, updating it as you work, and automating off-site data backup. Information can be replicated across several data centers, making it always available in case of local system failure or disaster. Disaster recovery time is shortened because information is not tied to specific hardware and can be moved amongst data centers.    ·     Affordability – Reduced infrastructure investments for hardware replacements Physical IT infrastructure, hardware upgrades, licensing, and training costs are minimized, and IT resources are allocated as needed, reducing overall costs. For small- and mid-sized businesses, this can mean real savings. Reveille Systems Cloud-based Solutions Reveille Systems, Inc. offers Cloud Computing Services that make enterprise-class solutions available and affordable, to customers of any size: Web Hosting – Don't let your business website be unavailable due to a server crash or unreliable Internet connection. Our web developers and engineers can design and optimize a web hosting solution to ensure your web presence is always available and online. Microsoft Dynamics CRM – Take advantage of enhanced collaboration features in Microsoft Outlook and other applications. You’ll be able to organize and automate business processes focused on customer relationship management. Microsoft SharePoint – Enable real-time collaboration across internal and external teams, centralize storage, allow online editing and co-authoring, and create blogs and wikis. SharePoint is an optimal solution for project teams that need access to common files, but also need to maintain version history and authorship.  Microsoft Exchange – Deliver the ultimate collaboration solution for business-class email with a robust suite of features like contacts, tasks, calendars, shared calendars, and public folders. Data Backup- In place of the traditional technique of storing backups on an external hard drive, an increasingly popular remedy is to use an online backup service that saves the data on servers in the cloud. Disaster Recovery-Disaster recovery is an area of security planning that aims to protect an organization from the effects of significant negative events. DR allows an organization to maintain or quickly resume mission-critical functions following a disaster.     ... 

  • Laying the Foundation for Success

    Posted by Sheila Dixon, November 3, 2016

    Laying the Foundation for Success

    Virginia Cardiovascular Consultants (VCC) is a full-service cardiovascular care provider located in Fredericksburg, VA serving both adults and adolescents.  VCC offers noninvasive testing in-office, inpatient care and invasive treatments out of Mary Washington Hospital. Seven years ago, VCC contracted with Reveille Systems to obtain Reveille’s full breadth of IT managed services and technology consulting services. Reveille provides: ·         Service Desk Support ·         End-user Support ·         Systems Administration ·         Systems and Network Engineering ·         IT Strategy ·         Vendor Management ·         CIO Services Managing VCC’s infrastructure is no small task- multiple office locations, on-premise and cloud-based solutions and a wide variety of technologies.  Their server infrastructure includes Linux , Sun Solaris Unix, and several Microsoft Windows Server products. They also utilize technologies from Xerox and HP, Dell, Cisco, Symantec and a wide variety of medical technologies from Studycast, CBay, Philips and Medtronic. Over the past three years, VCC has seen tremendous growth in their practice, more than doubling in size. They now boast nearly 50 staff members serving two locations in the Fredericksburg area. Employees range from board-certified cardiovascular specialists to nurse practitioners and support staff. Development Presents Obstacles With massive expansion, comes challenges. VCC needs to be able to easily expand into new office locations and add staff members – all with minimal downtime. Understanding the growth demands, Reveille has partnered with key stakeholders in the practice to quickly and efficiently identify IT requirements. Based off of those requirements, Reveille has introduced solutions that not only fit VCC’s budget and schedule, but also increase employee productivity. Reveille’s support and strategic contributions include: ·         Planning, design, and acquisition of all IT solutions required for office expansion Including: o   Internet and phone service o   Firewall and network services o   Wired and wireless networking o   Workstations o   Printers o   VPN connectivity for remote workers ·         Planning, design, and integration of VCC’s Electronic Medical Record (EMR) solution Including: o   Vendor coordination o   Configuration changes to current IT hardware and software o   Integration with existing applications o   Selection and acquisition of new EMR platforms (i.e. workstations and tablets) ·         Planning, design, and implementation of multiple systems and platform upgrades Including: o   Microsoft Windows Server o   Microsoft Exchange o   Microsoft SQL Servers   A Complete Partnership Yields Results Reveille is able to meet VCC’s needs, minimize downtime, and reduce both capital expenses and operational costs. They provide mission-critical solutions and identify issues and risks by truly collaborating with VCC. By understanding their client and where their client wants – and needs - to be, Reveille is able to get them there technologically. And as VCC expands to serve more patients throughout Fredericksburg and the surrounding area, everybody wins.  “Reveille Systems is a trusted business partner providing us with valuable technology advice and solutions, and I have the utmost confidence in ... 

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